TRENTON — Nearly seven dozen public employees could face prosecution for allegedly defrauding a federal school lunch program designed to help poor children meet nutritional needs, following an investigation by the Office of the State Comptroller (OSC).
OSC today referred for prosecution 83 public employees who allegedly provided false information about their income on free lunch applications they submitted to school districts. OSC also referred for prosecution 26 individuals who are either the spouse of a public employee or another member of a public employee’s household.
“Dozens of public employees appear to have lied about their income in order to take advantage of a school program designed to help families in need,” State Comptroller Matthew Boxer said.
The referrals stem from an investigation of 15 school districts that found widespread fraud in the free lunch program over a three-year period. Among the 109 criminal referrals, the investigation found false information on free lunch applications submitted from the households of 40 school district employees in addition to six elected school board members from Pleasantville, Newark and Paterson.
The National School Lunch Program (NSLP) offers state and federal reimbursement to provide free or reduced-cost school lunches to students from families that meet income eligibility requirements. Applicants for the program must certify that they understand they may face criminal penalties for giving false information.
OSC began its investigation of the free lunch program after the then Elizabeth Board of Education president and others affiliated with the Elizabeth school district were arrested for allegedly filing fraudulent free lunch applications in 2011. The investigation covered the 2009-2010, 2010- 2011 and 2011-2012 school years.
OSC’s investigation found one Pleasantville school board member underreported her household income on her NSLP application by an average of approximately $59,000 for each of the three years OSC reviewed. In an interview, the board member told OSC investigators that she did not include her own income on the applications because she herself was not the person receiving the free student lunch. She added that her income “is none of (the school district’s) damn business.” OSC also referred the board member to the state Division of Taxation as a result of her failure to file state income tax returns for multiple years.
OSC’s report found that the design of the NSLP, as structured by the federal government, ensures that the vast majority of free lunch applications are never reviewed for accuracy. Federal law does not require applicants to submit proof of income with their application. Instead, the law generally requires school districts to verify annually the validity of the 3 percent of applications whose reported incomes are closest to the eligibility limit.
School districts are specifically prohibited from verifying the remaining 97 percent of applications unless there is cause to suspect a particular application is fraudulent. The NSLP eligibility manual, publicly available on the internet, sets forth the specific income thresholds that would subject an application to review.
“We took on this project because we were concerned about the ability of public employees to use their knowledge of the workings of the free lunch program to improperly obtain benefits,” Boxer said. “Those who know the rules of the program have a greater
opportunity to submit a fraudulent application and avoid any scrutiny.”
OSC found that those applications that fell within the 3 percent threshold and were subject to income verification were more often than not rejected by school districts during the review process. In the 15 school districts OSC reviewed, the districts decreased or eliminated the initially determined benefit for those applications 63 percent of the time, ranging from a high of 95 percent in the Trenton school district to a low of 39 percent in the Millville school district. More than half of those applicants – 56 percent – saw their benefits eliminated because they simply did not respond to the district’s request to provide documents verifying their income. Under program guidelines, school districts generally take no additional action when an applicant fails to respond to a request for income verification.
Total underreported income in the 109 cases OSC has referred for prosecution exceeded $13 million over the three-year period reviewed. In interviews with OSC investigators, the applicants gave a number of explanations for the inaccurate information they provided to the school districts. Many said that they reported their net income instead of gross income as required by the application form itself. Other applicants failed to list the income of their spouse or other members of their household as required by the form. For
example, a supervisor with a state agency who underreported her household income by an average of approximately $97,500 for each year OSC reviewed failed to include her husband’s earnings and told OSC she “put down what she brought home” as her total
OSC’s investigation also found a series of examples of school districts failing to remove applicants even after they submitted documents that showed they were ineligible. A Paterson school district nurse, for example, remained enrolled in the free lunch program even after the pay stub she submitted demonstrated she had significantly underreported her earnings and did not meet program income requirements. The nurse told OSC investigators that when she was not removed from the program despite being subject to verification she thought the district was extending her a courtesy because she is an employee there.
In the Bayonne school district, 71 applications were verified as eligible despite missing necessary information, such as pay stubs. Bayonne school officials stated the verification errors generally were the result of insufficient training of its verification staff, which has since been rectified.
Oversight of the free lunch program also has been hampered by a failure to properly communicate important federal guidance, OSC found. Specifically, the state Department of Agriculture, which administers the program, failed to forward to school districts a federal
memorandum authorizing school officials to use known salary information to identify and investigate questionable applications from district employees. Circulation of the memorandum could result in additional applications being verified “for cause.”
The failure to weed out fraudulent applications has fiscal consequences that extend beyond the cost of administering the NSLP itself. New Jersey school districts receive additional state aid based upon the number of children in their districts deemed eligible for
the program. The report notes that breaking the connection between free lunch eligibility and state aid to school districts could both avoid awarding aid based on inaccurate information and address district incentives to enroll ineligible applicants in the free lunch
program. During the 2011-2012 school year, the federal government provided $212 million in NSLP reimbursements to school districts in New Jersey. The State of New Jersey paid $5.5 million to further support the program.
In total, OSC’s report makes eight recommendations to improve the free lunch application review process. Among them is a recommendation that the state Department of Agriculture seek authorization to conduct a more thorough review of applications, and for the state to reconsider using free lunch program data in determining other state aid for school districts.
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