Middlesex County Clerk’s Office Enters Shared Service Agreement

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NEW BRUNSWICK — Middlesex County Clerk Elaine M. Flynn announced last week that the county has entered into a shared services agreement with Monmouth County that will enable subscribers to file and track deeds and titles electronically.

The E-filing system, which will be hosted by Monmouth County as part of the agreement, will enable subscribers, such as banks, law firms, mortgage lenders and title companies, to send, receive and track their records and real estate filings through an Internet portal. There are no additional fees for filing electronically.

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Flynn said the Clerk’s Office is implementing E-Filing to better serve Middlesex County businesses. “The E-filing system makes filing and tracking land records fast and convenient. Subscribers can conduct business and communicate with us without leaving their offices.”

Flynn added the new system will bring greater efficiency to her office and cut costs:  “Electronic filing cuts down on the voluminous amount of paper needed during a traditional filing, saving the county and our taxpayers money. It also will bring more efficiency to the process, since staff will not have to input each individual filing. They can now concentrate their efforts on verifying, processing and approving the filing, which means a quicker turn-around time.”

At its Oct. 21 meeting, the Board of Chosen Freeholders authorized the shared services agreement with Monmouth County. Middlesex is partnering with the Monmouth County Clerk’s Office, ACS Servicing Company and Sunrise Systems for the implementation of the Shared Services E-filing system, which is based on regulations from the State of New Jersey Division of Archives and Records Management (DARM) and standards from the Property Records Industry Association (PRIA).

It is anticipated that the new system will be fully operational in six months.

“As a county government, we are consistently seeking out shared services arrangements that make good business sense and work to benefit our residents,” said Freeholder Director Christopher D. Rafano. “Like our previous partnerships with Monmouth County, this arrangement meets both criteria and helps us help our residents,” Rafano said, referring to the counties’ shared services agreements for youth detention and medical examiner services.

The electronic-filing system offers independence for Middlesex County businesses with no new costs; the only expense to subscribers is the original per-page fee. Ultimately, the new electronic-filing system will replace the time-consuming and postage-accumulating method of land mail. Businesses interested in E-filing can apply through the Clerk’s Office.

“Filing electronically is the next initiative in my mission to improve and modernize the services of the Middlesex County Clerk’s Office,” Flynn said. “I am proud to introduce E-filing to Middlesex County because it offers more efficient communication for larger businesses. We will also continue to accept requests through the mail for our more traditional businesses.”

The Middlesex County Clerk’s Office will hold an informational seminar for all interested businesses at the County Administration Building in the near future.

For more information on e-filing, call the Middlesex County Clerk’s Office at 1-732-745-4120.


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